Community Rail Awards 2025 now open for Entries! Click here to read more.

Enter the awards

Entry closing date:
5pm – Tuesday 30 September 2025

Rules of Entry

Compiling your entry

    • It is an essential requirement, and your responsibility, to ensure that any submission satisfies the general Rules of Entry, along with any category-specific essential requirements.                                  Entries not meeting these requirements may automatically be disqualified.
    • Before you start submitting your entry, we highly recommend that you refer to the Guidance for preparing a strong entry page.
    • Gather everything together into one location, before you start, including the detailed written description,  images, video links, and other supporting evidence.
    • You can only submit one entry at a time
    • Once you click NEXT your entry and any uploaded documents are saved up to that point. You can continue with the next section or close the window and return to complete your entry later.
    • You need to use the same device and browser for each individual entry, so your progress is saved and accessible when you return.
    • You will need to tick the relevant boxes on the entry form, to confirm that each entry you submit fulfils all relevant rules and essential requirements!

Awards general drop-in Advice sessions

  • If you need further support about compiling or submitting your entry, please join one of our scheduled online drop-in sessions. Click HERE for full schedule and Zoom details for each session.
  • Alternatively, you can email Hazel and Hannah from our Awards support team via events@communityrail.org.uk

Entry Form

Fields marked with an * are required

Before starting your submission, tick box to confirm you have read all the ‘rules of entry’ and any essential requirements for the category and that your entry complies. *

1. Entry Details

Select the category to be entered *
Enter name of the organisation, group or individual being nominated (name all key partners) *
Name of project being nominated (if applicable)
What is the name of your Community Rail Network member organisation? *
Which is your primary train operator? *
Full name of person submitting nomination *
What is your role in your group/organisation? *
Contact number *
Email *
Please fill required fields.

2. Summary of Entry & Supporting Material

Summary of entry (Max 200 words) *
For "Photo Competition" entries, please use the "Summary of Entry" section above to list your image titles and captions’. This will be in addition to the required word document in section 2 . This is because the Summary of Entry is a compulsory field

You now need to upload your 'Detailed written description of entry'

  • Max 600 words for standard categories, in Microsoft Word format only.
    NB: 750 words are permitted for categories 3 & 13, to allow for the group size description.
  • For standard categories 1 to 7, 9 & 10 - these must be written in the 3rd person, set out in paragraphs clearly labelled: ‘Concept and aims’, ‘What happened’ and ‘Results’.
  • For categories 8, 11, 12, 13 & 14 - check specific criteria.
  • Click HERE to refer to the relevant criteria for ALL categories
Upload detailed written description of entry *
Maximum file size: 5 MB
Please fill required fields. Ensure files are correct size and type.

3. Supporting images

You now need to upload your 'supporting images'. Please be patient as it may take some time to upload large attachments:

  • At least one image is required per entry and up to a maximum of 4. Each image must be labelled with a title/caption as the filename
  • For "Photo Competition" entries, in addition to the uploaded word document in section 2, please use the "Summary of Entry" section to list your image titles and captions.
  • Images must be in JPEG or PNG format only (minimum 300 DPI resolution with a maximum file size of 5mb)

Upload Image *
Maximum file size: 5 MB
In Jpeg or PNG format
Maximum file size: 5 MB
In Jpeg or PNG format
Maximum file size: 5 MB
In Jpeg or PNG format
Maximum file size: 5 MB
In Jpeg or PNG format
Please fill required fields. Ensure files are correct size and type.

4. Other relevant supporting material

This is where you can upload additional material to support your entry. This is optional, but providing supporting evidence for the judges can help your entry stand out!

Please be patient as it may take some time to upload large attachments:

  • Maximum 4 items can be uploaded and must be in either PDF or JPEG format
  • A video/audio file can also be supplied via a link to an online platform e.g. YouTube, Vimeo
Upload File
Maximum file size: 5 MB
In Jpeg or PDF format
Maximum file size: 5 MB
In Jpeg or PDF format
Maximum file size: 5 MB
In Jpeg or PDF format
Maximum file size: 5 MB
In Jpeg or PDF format
Insert video/audio link below
Please fill required fields. Ensure files are correct size and type.

5. Submit final entry


Please tick the box below to confirm that your submission meets the ‘rules of entry’ and any essential requirements for the category.

Confirm Entry *

To amend your entry click ‘Back’. No changes can be made once you have clicked ‘Submit entry’.