The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.
This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and requirements for user privacy.
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Contact & communication
Users contacting this website and/or its owners do so at their own discretion. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998, the GDPR Regulations (Article 5) and the Data Protection Act 2018.
This website and its owners use any information submitted by the user to provide the user with further information about community rail and ACoRP or to assist you in answering any questions or queries you may have. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted at the time. This is by no means an entire list of your user rights in regard to receiving email marketing material.
Email news bulletin (Train On Line)
This website operates an email newsletter bulletin called Train On Line, used to inform subscribers about community rail and ACoRP. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion.
Subscriptions are taken in compliance with UK spam laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998. No personal details are passed on to third parties nor shared with companies / people outside of the company that operates this website. Under data protection legislation you may request a copy of personal information held about you by ACoRP. If you would like a copy of the information held on you please email us at email@example.com.
Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity. This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.
In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 can unsubscribe at any time through an automated system. This process is detailed at the footer of each email campaign.
Although this website only looks to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.
The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social media platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will never ask for personal or sensitive information through social media platforms and encourages users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website uses social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened links in social media
This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls .
Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
This website does not share personal data with any third parties. Any personal data supplied to ACoRP will not be shared with any third party, except in specific circumstances such as when making a grant application, applying for a bursary or attending an event. In those cases personal data may be shared with third parties such as the Department for Transport, Network Rail, train operating companies and devolved government, but only where necessary to process or communicate with you about the application etc. In those circumstances it will be clear on any forms whether paper or online if and how the data will be used.
ACoRP will use personal data during the process of staff recruitment. Any data gathered during this will only shared with those taking part in the recruitment process which may include existing staff and members of the board. Once the recruitment process is finalised, applications and CVs from unsuccessful applicants will be retained no longer than three months. Jobs may be advertised on websites owned and managed by third parties whose data privacy policies may be different from that of ACoRP.
Resources & further information
last updated 30 May 2018