Updated 1 April 2020
We urge all our members in community rail to keep up-to-date with the latest government requirements and advice, follow it, and promote it to others – we all need to do as much as we can to help contain the Coronavirus.
That includes pausing all activities that involve face-to-face contact or people leaving their homes, and not doing anything that encourages people to leave their homes, travel, or otherwise breach government advice. However, we encourage community rail partnerships and groups to stay productive, adapt to the situation, plan ahead, and keep communicating and engaging your communities online and by phone.
It’s also especially important to be considerate and caring, by checking in by phone with volunteers and contacts who may be feeling isolated, and supporting local volunteering efforts if possible (see below).
Meetings and events
Face-to-face meetings and events need to be switched to conference or video call whenever possible, or postponed or cancelled. We suggest doing this at least until mid-June, to give plenty of notice. Our team is switching all its meetings to phone/online, including planning and accreditation meetings with community rail partnerships.
Easy-to-use, free conference and video call services include:
Free conference call for large group conference calls, or video calls for up to five (no download);
Zoom for video calls free up to 40 minutes (requires downloading);
Skype for video calls free for an unlimited time (requires downloading);
or Teams if you use Office365.
All offer calls by voice or video and allow you to present slides and share documents. Members can access our advice on making use of these services. Once you’re using a service, please share your experience with us, fellow community rail people, and your local partners.
Avoiding travel and working from home
Everyone needs to stay at home, and not travel (unless essential), and you should keep promoting this message to others in your area, including in relation to rail travel. See your local train operators’ advice .
We advise avoiding travel. For community rail partnerships with staff, support them to work from home, to avoid travel into the office and close proximity with colleagues. If you’re closing your office, change your answerphone message and put a note on your website/social media on how people can get in touch. Share guidance with your staff on wellbeing while working from home and maintain regular contact.
If you have an office, make it clear that it’s closed, and put a note on your website/social media on how people can get in touch.
Volunteering and station adopters
All community rail volunteering events, days and activities must be cancelled/paused for the time being. Bear in mind that this may need to continue for some months.
However, do keep up contact with all your volunteers by phone and email/online. Consider if any volunteers may be feeling isolated or vulnerable, and speak to them by phone if you can, and offer help if they need it (while keeping safe and sticking to government advice). Some groups might consider a contact tree or chain, where some has responsibility for regularly checking in on a few others, or one person calls another, and they then call someone else. You could alternatively try one of the video call services above. You can also see this list of ideas from one station adopter.
Keep communicating with staff, volunteers, communities and partners, using phone, email, social media and online. Reinforce the sense of community and collaboration, and use the chance to think and plan ahead to positive work you’ll do together in the future. This might be a good time too to review and improve communication channels, such as your website and social media use. For general advice on communications, including brushing up on social media, see our resources.
However, take care with communications that you aren’t encouraging people to travel now or otherwise breach government advice. If you’re referring to your ‘usual’ activities, or sharing positive images or messages about your line/station, be clear that you’re looking back or looking forward.
Supporting your community
Communities around Britain are finding ways to cope and build resilience, especially by mobilising volunteer support to assist the most vulnerable. Many local authorities are coordinating local volunteering, plus there is national coordination by British Red Cross and NHS Volunteer Responders. You may also have local community transport or support groups who are looking for extra volunteer support.
Consider if there are ways you can help, through a well-organised scheme, while keeping safe and following government advice. We need to play whatever part we can in helping our localities get through this, and supporting people and local partners can strengthen community rail’s role in the long-run. Let us know how you’re helping.
Promoting home schooling and activities
A big part of community rail is engaging children, young people and other groups, to build positivity, awareness and confidence about rail and your local area. While we can’t run workshops, talks or try the train trips at the moment, there’s a lot community rail can do to support home schooling and help people to keep active and positive while staying at home.
For example, you could promote rail-related information and resources on your website, or social media, or promote a call out for people in your area to submit art or writing on a community rail or local theme, like favourite train trips or views.
Supporting rail partners
Our partners in rail and local government are facing huge challenges to keep basic services going, to serve key workers and support vulnerable people. Many of our usual contacts are being redeployed, or having to deal with other, pressing priorities. We’re therefore encouraging all our members to be as supportive and considerate as possible, and consider if you can use our team as a first port of call for your query. At the same time, keep following your partners’ updates, to see if there’s anything you can promote or support.
Keep following government guidance, and ensure staff and volunteers are up-to-date too: especially staying at home, avoiding travel, regular and thorough hand-washing, and self-isolating if you or a family member experiences any symptoms.
Also see NCVO guidance for the third sector. NCVO’s advice includes carefully managing your finances during this time; please talk to our team if you have any worries about your financial security.
Our team is entirely working from home and our office closed, but you can get in touch by email or mobile with any queries: see our meet the team page.
Please also make sure you’re signed up to our email bulletin, now being issued every Wednesday, for further advice on adapting and coping, plus updates on our member services and events, most of which are being adjusted as needed and continued. You can also keep in touch with us on Twitter and Facebook, and use our Facebook groups to chat to other members.